Islaynn Pena
Kansas City
Summary
Detailed professional with 6 years of experience maintaining financial records and reviewing financial activity. Polished in spreadsheet creation, report preparation, and data analysis. Quick and accurate to meet strict deadlines and manage multiple tasks.
Overview
6
6
years of professional experience
2020
2020
years of post-secondary education
Work History
Accounting Specialist
Adepto Medical
Kansas City
09.2024 - Current
- Processed invoices using advanced accounting software to ensure accuracy.
- Reconciled bank statements and accounts regularly to maintain financial integrity.
- Assisted in preparing financial reports for management review and decision-making.
- Collaborated with cross-functional teams to streamline accounting procedures and workflows.
- Monitored compliance with financial regulations and company policies consistently.
- Trained new staff on accounting practices and software usage effectively.
- Reviewed, processed and reconciled accounts payable invoices and payments.
- Developed reports to support month-end close process including account reconciliations.
- Assessed data and information to check entries, calculations, and billing codes for accuracy.
- Verified accuracy of invoices received from vendors prior to payment processing.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Created journal entries as needed to record transactions in the general ledger.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Participated in special projects or initiatives as needed in order to meet business objectives.
- Coded invoices to maintain organized and accurate records.
- Collaborated with other departments on various projects or initiatives that require cross-functional teams.
- Performed monthly, quarterly and annual closing activities for assigned areas.
- Prepared balance sheet reconciliations for review by management team.
- Ensured compliance with applicable laws, regulations, policies, procedures and standards.
- Assisted with the preparation of internal audits by providing requested documentation.
- Reconciled bank statements for multiple accounts on a monthly basis.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
- Conducted audits to identify discrepancies in tax reporting.
- Collaborated with clients to resolve tax-related inquiries and issues.
Accounts Receivable and Billing Clerk
Adepto Medical
Kansas City
01.2020 - 09.2024
- Coordinated with sales team to resolve billing discrepancies promptly.
- Managed accounts receivable aging reports and followed up on overdue payments.
- Processed customer invoices and maintained accurate billing records.
- Utilized accounting software to track payments and update customer accounts.
- Created and sent monthly statements to clients for outstanding balances.
- Communicated with customers regarding payment terms and account inquiries.
- Supported audits by organizing documentation and providing necessary information.
- Analyzed monthly account balances for accuracy and completeness.
- Processed customer credit applications for management review to promote increased product sales and growth of customer base.
- Completed outbound collection calls and sent emails to encourage customer payment of overdue invoices.
- Maintained up-to-date knowledge of company policies related to billing processes.
- Developed relationships with customers to encourage prompt payment of outstanding balances.
- Reviewed invoices for accuracy and completeness prior to entering into accounting system.
- Distributed invoices using postal mail, email, or digital transmissions.
- Processed payments received by cash, check, or credit card.
- Performed daily bank reconciliation tasks as required.
- Assisted customers with inquiries regarding billing information, account status.
- Managed the filing systems related to Accounts Receivable documents.
- Prepared and distributed customer invoices and statements.
- Reconciled customer payments with internal ledgers and ensured proper application of funds to appropriate accounts.
- Trained new team members on company policies and accounting systems to keep team operations productive and efficient.
- Managed all payments processing, invoicing and collections tasks.
- Conducted credit checks on potential clients to assess creditworthiness.
- Processed credit memos and adjustments according to company policy.
- Prepared aging reports to identify past due accounts.
- Managed timely invoicing of clients and ensured accurate billing details.
Education
Bachelor of Science - Accounting And Finance
Southern New Hampshire University
Online, 01.2024 - 03.2026
Bishop Ward High School
Kansas City, KSSkills
- Financial reporting
- Account reconciliation
- Tax compliance
- Invoice processing
- Effective communication
- Team collaboration
- Software proficiency
- Statement preparation
- Accounts receivable
- Bank reconciliation
- Vendor relationship management
- Intercompany transactions
- General ledger management
- Statement reviewing
- Financial statements
- Variance analysis
- File management
- Cash flow management
- Audit support
- Credit analysis
- QuickBooks, NetSuite, and Avalara expertise
- Fixed assets management
- Accounts payable
- GL and journal entries
- GAAP compliance
- Expense tracking
- Sales tax reporting
- Continuous learning attitude
- Purchase order management
- Invoicing and collections
- Customer service
- Payment coordination
- Bank deposits
- Payment posting
- Client communication
- Data entry and management
- Collections
- Attention to detail
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Accounting Specialist
Adepto Medical
09.2024 - Current
Bachelor of Science - Accounting And Finance
Southern New Hampshire University
01.2024 - 03.2026
Accounts Receivable and Billing Clerk
Adepto Medical
01.2020 - 09.2024
Bishop Ward High School