Tiffany Ray
Kansas City
Summary
Highly organized and efficient executive assistant with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden
Overview
2026
2026
years of professional experience
Work History
Exective Administrative Assistant
Geen Gems Landscaping LLC.
North Kansas City
09.2018 - 03.2025
- Coordinated daily operations for landscaping projects and scheduling staff activities.
- Organized meetings, prepared agendas, and documented minutes for team discussions.
- Developed and maintained filing systems for project documentation and client records.
- Managed executive calendars and scheduled appointments for senior leadership team.
- Prepared meeting agendas and recorded minutes during high-level discussions.
- Coordinated travel arrangements and itineraries for domestic and international trips.
Executive Administrative Assistant
Boys and Girls club thornberry kcmo
Kansas City
- Managed executive calendars and scheduled appointments for senior leadership team.
- Coordinated travel arrangements and itineraries for domestic and international trips.
- Organized office operations, ensuring efficient workflow and resource availability.
- Prepared meeting agendas and recorded minutes during high-level discussions.
- Maintained confidential files, documents, and records in compliance with company policies.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
Administrative Assistant/Finance Aid Department
Park University
North Kansas City
- Scheduled appointments and meetings for team members to optimize workflow.
- Managed office supply inventory and ordered materials as necessary.
- Assisted in report and presentation preparation for management review.
- Organized filing systems for physical and electronic documents, ensuring accuracy and confidentiality.
- Composed letters, memos, reports, and emails per management requests.
- Greeted visitors professionally, responding to inquiries and directing them appropriately.
- Entered data into spreadsheets using Microsoft Excel for accurate record-keeping.
- Coordinated travel arrangements for staff, ensuring efficient itineraries.
Education
Bachelor of Science - Business Administration And Management
Park University
Kansas City, MO05-2012
Skills
- Calendar and schedule management
- Travel coordination and planning
- Document organization and preparation
- Meeting facilitation and support
- Data entry and reporting
- Customer communication and service
- Event planning and coordination
- Office administration and management
- Time management and prioritization
- Team collaboration and interpersonal skills
- Problem resolution and quality control
- Attention to detail and accuracy
- Professional demeanor and phone etiquette
- Budgeting assistance and expense reporting
- Spreadsheet creation and tracking
- Information confidentiality and document handling
- Logistics management
Timeline
Exective Administrative Assistant
Geen Gems Landscaping LLC.
09.2018 - 03.2025
Executive Administrative Assistant
Boys and Girls club thornberry kcmo
Administrative Assistant/Finance Aid Department
Park University
Bachelor of Science - Business Administration And Management
Park University
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