Shelby Stewart
Florissant
Summary
Dynamic Accounts Payable Coordinator with proven expertise at Mark Andy Inc, adept at streamlining invoice processing and enhancing vendor relationships. Skilled in ERP systems and payment tracking, I successfully reduced late payment fees and improved supplier satisfaction through effective communication and meticulous account reconciliation. Committed to maintaining financial integrity and confidentiality. Great communication skills with vendors and co-workers.
Overview
4
4
years of professional experience
Work History
Accounts Payable Coordinator
Mark Andy Inc
08.2021 - Current
- Managed invoice processing and ensured timely payments to vendors.
- Reconciled accounts payable transactions against general ledger entries.
- Assisted in maintaining accurate records of financial transactions.
- Collaborated with internal departments to resolve payment discrepancies.
- Supported month-end closing processes by preparing necessary documentation.
- Conducted vendor audits to ensure compliance with company policies.
- Trained new team members on accounts payable procedures and best practices.
- Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
- Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
- Assisted with month-end closing tasks, ensuring timely completion of financial statements.
- Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
- Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
- Utilized accounting software to streamline invoice approvals and workflows.
- Reduced late payment fees through timely and accurate invoice management.
- Reviewed open purchase orders for integrity, accuracy and completeness of vendor information.
- Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
- Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
- Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
- Reduced processing errors, implementing double-check system for all outgoing payments.
- Improved supplier satisfaction with prompt query resolution and clear communication.
- Facilitated smooth year-end closing by organizing and reconciling accounts payable records.
Education
High School Diploma -
Harvest Field Christian Academy
Maryland Heights, MO05.2012
Skills
- Accounts payable software
- Month-end closings
- Data management
- Bill auditing
- Payment tracking
- Payment scheduling
- Invoice processing
- Account reconciliation
- Vendor relationship management
- Invoice coding
- Statement reconciliation
- Payment processing
- ERP systems proficiency
- Vendor relations
- 3 way matching with PO
Timeline
Accounts Payable Coordinator
Mark Andy Inc
08.2021 - Current
High School Diploma -
Harvest Field Christian Academy