Shelby Stewart

Accounts Payable Coordinator

Mark Andy Inc

08.2021 - Current

Managed invoice processing and ensured timely payments to vendors.
Reconciled accounts payable transactions against general ledger entries.
Assisted in maintaining accurate records of financial transactions.
Collaborated with internal departments to resolve payment discrepancies.
Supported month-end closing processes by preparing necessary documentation.
Conducted vendor audits to ensure compliance with company policies.
Trained new team members on accounts payable procedures and best practices.
Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
Coordinated with other departments as needed for approval or clarification on invoiced items, promoting effective cross-functional collaboration throughout the organization.
Assisted with month-end closing tasks, ensuring timely completion of financial statements.
Maintained a high level of confidentiality when handling sensitive financial data, ensuring the utmost discretion and professionalism in all dealings with internal and external stakeholders.
Maintained strong working relationships with suppliers, fostering a positive rapport that facilitated smooth communication channels during negotiations or issue resolution efforts.
Utilized accounting software to streamline invoice approvals and workflows.
Reduced late payment fees through timely and accurate invoice management.
Reviewed open purchase orders for integrity, accuracy and completeness of vendor information.
Facilitated timely payments by monitoring accounts payable aging reports and prioritizing high-risk items.
Supported audit processes, gathering necessary documentation to ensure compliance with company policies and regulations.
Provided regular updates on outstanding invoices to management, enabling informed decision-making regarding cash flow management strategies.
Reduced processing errors, implementing double-check system for all outgoing payments.
Improved supplier satisfaction with prompt query resolution and clear communication.
Facilitated smooth year-end closing by organizing and reconciling accounts payable records.

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