Sadie Votruba
St Louis
Summary
Efficient event coordinator with a robust background in customer relations and administrative support. Demonstrated expertise in managing events and maintaining organized documentation. Committed to continuous learning and professional development.
Overview
6
6
years of professional experience
Work History
Research Assistant and Donor Relations
Planned Parenthood
08.2024 - 08.2025
- Managed donor data entry and categorization using Donor Profile; processed financial batches and ensured accurate allocation of contributions.
- Generated and personalized donor thank-you letters; coordinated VP signature and completed mailings within one-week turnaround.
- Organized donor communications and reporting using Excel for tracking.
- Uploaded patient lab results into EPIC using MRNs and Adobe formatting tools to ensure accurate documentation for clinical teams.
- Transported clinic samples to FedEx daily, maintaining chain-of-custody and compliance with biological specimen handling protocols.
- Coordinated clinical research for Merck birth control implant study, including patient recruitment, 3- and 6-month follow-ups, and symptom assessments per sponsor protocol.
- Utilized REDCap (HIPAA-compliant) to manage study data, schedule patient calls, and document follow-up interactions within protocol-defined timeframes.
- Conducted patient interviews to evaluate medication efficacy and adverse symptoms, providing guidance and support as needed.
- Recruited patients for a research at-home STI testing study by screening clinic schedules via EPIC and initiating outreach through MyChart, phone, and text.
- Processed biological specimens using Aptima kits; pipetted urine samples and managed swab collection for male and female participants.
- Maintained strict HIPAA compliance in data handling, including secure storage, and proper document disposal of outdated patient information for audit preparation for FDA review.
- Logged and monitored study deviations via iMedNet; collaborated with Sherlock study team to resolve protocol discrepancies.
- Applied Good Clinical Practice (GCP) standards throughout study execution and documentation.
Administrative Assistant
TRUE Family Office
02.2024 - 05.2024
- Managed financial records and bookkeeping for the family members and their affiliated businesses and nonprofits using QuickBooks and Excel.
- Scanned and organized incoming mail into digital folders for family members, ensuring timely access to financial and legal documents.
- Supported personal and corporate tax preparation during tax season, including document handling and coordination with accountants.
- Coordinated complex travel logistics, including rental cars, private jet scheduling, meal planning, and itinerary creation.
- Answered incoming calls for various family businesses, documented messages, and routed communications to appropriate contacts.
- Conducted research for personal interests such as memberships, fitness classes, and lifestyle services.
- Assisted with office relocation, including physical transfer of tax records, furniture setup, and procurement of supplies.
Assistant Golf Professional
Sunset Country Club
06.2022 - 10.2023
- Served as primary point of contact for tournament clients, coordinating logistics, food and beverage planning, and on-course setup.
- Utilized GolfGenius to manage tournament operations, including handicap data collection, player scheduling, scorecard creation, cart plates, rule sheets, and leaderboard setup.
- Independently ran tournament days, delivering announcements, tracking scores, distributing prizes, and overseeing setup and teardown.
- Conducted private lessons and led women’s and junior clinics to enhance member engagement and skill development.
- Maintained strong member relationships at a member-owned course, providing personalized service and fostering satisfaction.
- Represented Callaway as a sponsored professional, assisting with club fittings and promoting merchandise.
- Managed pro shop inventory, merchandising, and daily sales to ensure smooth retail operations.
Tournament & Event Coordinator
Arcis Golf Forest Park
05.2020 - 06.2022
- Planned and executed over 150 public golf tournaments between March and September, including double-header events on peak weekends.
- Coordinated logistics across departments to ensure seamless operations, from tee sheet scheduling to food and beverage service.
- Guided clients through event planning, including menu selection, beverage coordination, and customization of tournament details.
- Managed tournament setup and scoring using GolfGenius, including player scheduling, scorecards, cart plates, and rule sheets.
- Maintained clear communication with clients and staff to ensure expectations were met and events ran efficiently.
- Sponsored by Adidas to support branded merchandise at events and retail locations.
Rotational Hospitality Intern
Margaritaville Lake Resort
05.2019 - 11.2019
- Completed cross-departmental training in front desk operations, food and beverage service, golf operations, and guest relations.
- Served as point of contact for customer service, assisting with guest check-ins, rooming, and resort navigation.
- Worked as a cocktail server and bar staff, supporting restaurant operations and ensuring high-quality service.
- Assisted with golf tournament setup, teardown, and on-course service to support resort-hosted events.
- Supported inventory management and daily operations across departments to maintain efficiency and guest satisfaction.
- Promoted resort amenities and services to guests, contributing to a positive brand experience.
Education
Master of Education - Higher Education Athletics/Activities Administration
William Woods University
05.2019
B.S. - Communications Minor in Sports Management
William Woods University
05.2017
Skills
- Proficient in Adobe Acrobat
- Attention to detail
- Organizing and digitizing hardcopy records
- Detail-oriented in reviewing scanned documents
- Managing digital folders and document categorization using Excel
- Handling confidential records
- Following specific instructions in routine administrative tasks
- Working independently
- Customer relationship management
- Event coordination
Timeline
Research Assistant and Donor Relations
Planned Parenthood
08.2024 - 08.2025
Administrative Assistant
TRUE Family Office
02.2024 - 05.2024
Assistant Golf Professional
Sunset Country Club
06.2022 - 10.2023
Tournament & Event Coordinator
Arcis Golf Forest Park
05.2020 - 06.2022
Rotational Hospitality Intern
Margaritaville Lake Resort
05.2019 - 11.2019
Master of Education - Higher Education Athletics/Activities Administration
William Woods University
B.S. - Communications Minor in Sports Management
William Woods University
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