Summary
Overview
Work History
Education
Skills
Timeline
Generic

Kari Clouse

Springfield

Summary

Professional administrative expert with significant experience in high-level support roles. Possess strong skills in calendar management, document preparation, and office operations. Known for collaborative leadership, adaptability, and results-driven approach. Highly reliable and effective in fast-paced environments.

Overview

25
25
years of professional experience

Work History

Senior Administrative Assistant

American National Insurance
02.2022 - Current
  • Handled calendar, email, and meeting management for the Vice President of Claims, supported six directors and a department of 150 employees,
  • Impacted the department U-Matter 2.0 Committee with scheduling and planning various events, newsletters throughout the year
  • Reconciled monthly vendor invoices, followed approval and company payment policies
  • Coordinated complex scheduling and travel arrangements for executives and team members.
  • Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.

Administrative Assistant I

Anthem, Inc.
04.2017 - 03.2021
  • Coordinated office management for the local Healthy Blue office
  • Provided administrative support to the Sr. Director of Government Affairs
  • Handled travel arrangements, calendar management and mailings for the office
  • Facilitated onboarding requirements and training documents for new employees
  • Project coordinator for marketing, advertising, and data entry projects for the Regulatory Affairs and Compliance department
  • Contributed to company Associate Committee Group with outreach opportunities

Executive Administrative Assistant

Seal Smart
08.2016 - 02.2017
  • Provided administrative support to the CEO and General Manager
  • Coordinated seminars, offsite meetings, and public outings
  • Managed communications, streamlining correspondence between executives and internal/external stakeholders.
  • Handled travel arrangements, created meetings, and maintained calendars for both and managed incoming mail for the company
  • Carried out note taking for every meeting and maintained departmental folders of completed meeting notes for the CEO and General Manager
  • Created training documents for new employees and handled Accounts Payables
  • Developed comprehensive meeting agendas, enhancing productivity and focus during discussions.

Administrative Assistant II

Missouri State University
01.2016 - 06.2016
  • Provided administrative support to the Associate Director of Residence Life, Dining and Housing Services, 10 Hall Directors and 8 Assistant Hall Directors
  • Coordinated and created multiple spreadsheets for Residence Life staff
  • Handled incoming calls for the department, mail, and distribution of hall fliers
  • Created meetings and maintained calendar for the Associate Director
  • Proofed monthly time sheets for Residence Assistants, ordered office supplies for 10 residence halls on a weekly basis, completed monthly hourly employment reports
  • Managed employment paperwork using the e-verify system provided by the Federal Government. Processed background checks and HR training certificates for dept.
  • Completed tasks for departmental banquets. Created certificates, ordered recognition plaques for Residence Life and the Residence Hall Association staff

Project Coordinator

Penmac at Esterly, Schneider & Associates, Inc.
05.2015 - 11.2015
  • Provided administrative support to 4 managing partners of the firm
  • Maintained phone support for multiple lines for a 20-person office
  • Facilitated print orders, addendums, proposal requests, response letters, and transmittals for various weekly projects
  • Created project technical specification manuals and detailed reports for assigned assignments

Project Manager

Mercer-Zimmerman, Inc.
05.2014 - 02.2015
  • Provided multiple line phone support for a 5-person office
  • Facilitated order processing of all Electrical lighting orders from represented distributors
  • Handled shipping and receiving problems along with tracking orders for prospective customers
  • Maintained project management of current and existing orders
  • Distributed all mail and industry literature to designated people
  • Managed invoicing, closing and commission payments of certain accounts

Operations Administrative Assistant

Redneck Trailer Supplies
10.2011 - 04.2014
  • Provided administrative support to the Vice President of Operations, President and CFO. Supported 20 Branch Managers and staff across the country. Provided support to 26 Territory Managers
  • Handled travel arrangements for the Executive Staff and the entire company
  • Executed monthly Dashboard and Cycle Counts Report and weekly Lost Business Report. Distributed to all branches and Executive Staff
  • Coordinated monthly on-site and off-site meetings, including scheduling, catering, and paper manuals
  • Managed the Policy and Procedures database spread sheet for 400 employees’
  • Facilitated the apparel program, up-dated catalog, ordered and shipped apparel to all employee’s
  • Maintained the Preventive Maintenance spread sheet for all 20 branches

Full-time & Part-time Paraprofessional

Springfield Public Schools
09.2008 - 10.2011
  • Provided support to six Kindergarten teachers
  • Completed copy, planning, and project work for the teachers
  • Handled in-classroom activities for teachers, conducted reading and math groups
  • Worked with First and Second grade students and teachers
  • Lunchroom aide

Executive Administrative Assistant

Kraft Foods North America
05.2000 - 01.2003
  • Provided administrative support to the Director of Information Technology & Architecture, also supported 8 managers and 38 staff members
  • Completed travel arrangements and expense reports for department
  • Coordinated e-mail filtering, conference scheduling, vendor screening/follow-up calls, meeting preparation notes and attendee management for department
  • Handled incoming phone calls and daily correspondence
  • Created department technical presentations and assisted in the organization of off-site assembly’s and conferences

Education

Bachelor of Arts - Communications/Theatre Design/Writing Minor

Adrian College
Adrian, MI

Skills

  • MS Office 356, Word, Excel, Power Point, Publisher, Access, Google Docs Suite, Microsoft TEAMS, Cisco WebEx, Zoom, SharePoint, Sales Force, PDF, Acrobat, Adobe Reader, Outlook, Visio
  • Typing: 50 wpm
  • AP/AR proficiency
  • Expense reporting
  • Proficient in Microsoft office
  • Executive support experience
  • Project coordination expertise
  • Expert time management
  • High-level multitasking
  • Budget management experience
  • Presentation development
  • Meeting support
  • Executive support
  • Spreadsheet development
  • Project planning
  • Minute taking

Timeline

Senior Administrative Assistant

American National Insurance
02.2022 - Current

Administrative Assistant I

Anthem, Inc.
04.2017 - 03.2021

Executive Administrative Assistant

Seal Smart
08.2016 - 02.2017

Administrative Assistant II

Missouri State University
01.2016 - 06.2016

Project Coordinator

Penmac at Esterly, Schneider & Associates, Inc.
05.2015 - 11.2015

Project Manager

Mercer-Zimmerman, Inc.
05.2014 - 02.2015

Operations Administrative Assistant

Redneck Trailer Supplies
10.2011 - 04.2014

Full-time & Part-time Paraprofessional

Springfield Public Schools
09.2008 - 10.2011

Executive Administrative Assistant

Kraft Foods North America
05.2000 - 01.2003

Bachelor of Arts - Communications/Theatre Design/Writing Minor

Adrian College
Kari Clouse