Jennifer Smith
Saint Charles
Summary
Dedicated administrative professional with over 20 years of experience supporting multi-entity business operations, strong organizational skills and a commitment to confidentiality. Experienced in payroll management and accounts payable, contributing to operational success and team collaboration across multiple companies. Brings a collaborative, problem-solving mindset and a strong commitment to supporting people, improving systems, and contributing to efficient, well-run organizations.
Overview
2027
2027
years of professional experience
Work History
Administrative Assistant
Scott Brothers Investments
Saint Louis
2003 - Current
- Facilitate communication between departments to enhance workflow efficiency.
- Organize and maintain electronic filing systems, improving document retrieval speed.
- Process biweekly payroll for 4 companies (30–35 employees), ensuring accuracy and timely submission.
- Maintain a detailed payroll audit process with multiple verification steps to ensure data accuracy.
- Manage accounts payable for multiple entities, processing high-volume invoices and resolving discrepancies.
- Train team members in accounts payable processes and provided ongoing support
- Implement office procedures that increased productivity and streamlined administrative tasks.
- Maintain confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Handle financial transactions including rent payments, loans, insurance tracking, and daily cash receipts.
- Ensure accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinate and approved PTO schedules, maintaining team coverage and operational continuity.
- Conduct onboarding and background checks for new hires across multiple companies.
- Collaborate with HR, management, and ownership to support daily operations and resolve issues.
Receptionist
Black Orchid Salon & Spa
Saint Charles, MO
11.2010 - 08.2019
- Managed front desk operations, greeting clients and answering phone inquiries efficiently.
- Scheduled appointments using salon management software to optimize staff availability.
- Assisted in processing client payments and maintaining accurate transaction records.
- Maintained cleanliness and organization of reception area for positive client experiences.
- Part-time Hairstylist
Education
High School Diploma -
Francis Howell High School
Saint Charles, MO06-2006
Skills
- Data entry
- Computer skills
- ADP Payroll Systems
- Office administration
- Jenark Accounting Software
- Microsoft Excel (Basic)
- Microsoft Office Suite
- File organization
Timeline
Receptionist
Black Orchid Salon & Spa
11.2010 - 08.2019
Administrative Assistant
Scott Brothers Investments
2003 - Current
High School Diploma -
Francis Howell High School