Jane Barnes
Lee’s Summit
Summary
Motivated professional eager to embrace new challenges. Demonstrates a strong work ethic and adaptability, excelling in independent work environments. Proven ability to quickly acquire new skills and effectively collaborate with diverse teams.
Overview
45
45
years of professional experience
Work History
Office/Accounting Manager
Contract Services Corporation
04.2021 - Current
- Maintained all bookkeeping
- Prepared financials
- Worked with company’s CPA for personal & corporate income tax preparation
- Prepared weekly payroll
- Reviewed payroll taxes
- Completed bank transfers
- Completed billings either through accounting software or AIA pay applications
- Tracked Certificate of Insurance compliance with erectors & clients
- Prepared monthly WIP statements
- Prepared yearly 1099’s
- Prepared monthly bank reconciliations
- Prepared sales & use tax forms for filing
- Prepared city licensing for the corporation
- Prepared & maintained MBE & DBE licensing for the corporation
Night Stocker
Hy-Vee
07.2020 - 04.2021
- Unload pallets of store merchandise
- Stock store shelves
- Face store shelves so that merchandise sells
Home Care Provider
Self-employeed
Greenwood
01.2017 - 07.2020
- Provided personal care and assistance to my ill husband.
- Assisted my husband with daily living activities, including bathing and dressing.
- Administered medication and monitored my husband's health conditions regularly.
Office Manager
Accounting Wizards
04.2016 - 01.2017
- Maintained bookkeeping for clients
- Prepared Payroll for clients
- Prepared Payroll Taxes for filing
- Balanced Bank Accounts for Clients
- Prepared Financial Statements for Clients
Controller
ACI Boland Architects
06.1998 - 03.2016
- Develop and maintain financial record keeping and reporting systems.
- Oversee and lead annual budgeting and planning process in conjunction with the CFO in collaboration with the company’s senior staff.
- Monitor progress and changes of the company’s financial status and prepare monthly departmental reports to keep senior leadership team abreast of the organization’s financial status.
- Supervise payroll, billing, receivables, payables, cash receipts, cash disbursements, and general ledger functions.
- Monitor and follow up on receivables that have been outstanding for long periods of time.
- Produce monthly financial statements including balance sheet, profit/loss statements, and accumulative general ledger using a computer based accounting system.
- Report financial information to the CEO and the Board of Directors.
- Negotiate all company insurance, including general liability, professional liability, EPLI, D&O, workman’s comp, and umbrella.
- Negotiate all employee benefits including healthcare insurance, dental, vision, long term disability, life insurance and voluntary benefits.
- Oversee the filing of all tax forms including corporate income tax returns, 1099 Forms, Form 5500, sales and use tax forms and all payroll tax forms.
- Reconcile bank accounts and prepare journal entries.
- Monitor cash flow and investments.
- Prepare year-end financial reports.
- Oversee company investments in coordination with the Board of Directors.
- Supervise accounting staff.
- Responsible for all matters relating to operations and administration.
- Ensure registration requirements are kept current at all times and file statutory returns and renewals.
- Manage leases to make sure they are current and amendments are processed as required.
- Oversee administration of human resources, including but not limited to maintaining personnel files, personnel policies, assisting with recruitments and orientation procedures.
- Supervise the office manager, receptionist and provides oversight to basic office functions.
- Make sure that the company stays in compliance with E-Verify.
- Oversee major purchases.
- Oversee system maintenance and arrange service agreements.
- Ensure that the employee benefits package offered is comprehensive and competitive and that it complies with all laws and regulations.
- Handle all legal issues along with the corporate attorney, accounting issues with the corporate accountant and all insurance issues with the insurance broker.
- Prepare buy-sell stock agreements, maintain stock ledger records, and employment agreements for the employee shareholders.
- Review AIA contracts for accuracy.
- Oversee the review of the necessary certificates of insurance along with the proper wording to ensure our compliance with the owner-architect agreement and the architect-consultant agreements.
Tax Paralegal
Michael J. Messina, Attorney at Law
04.1990 - 06.1998
- Prepared income tax returns for businesses, trusts, individuals.
- Kept accounting records for multiple businesses and prepared financial statements for those businesses.
- Prepared 5500 forms for businesses profit sharing plans.
- Prepared payroll tax returns and sales/use tax returns.
- Represented businesses during State and Internal Revenue Service audits.
Accountant
Laurence Blair Accounting and Tax Service
07.1981 - 04.1990
- Prepared income tax returns for businesses and individuals.
- Kept accounting records for multiple businesses and prepared financial statements for those businesses.
- Prepared payroll tax returns and sales/use tax returns.
- Represented businesses during State and Internal Revenue Service audits.
Skills
- Deltek Vision proficiency
- MS Office applications knowledge
- QuickBooks financial management
- AIA Software
- Team collaboration
- Effective communication
- AP and AR management
- Month-end closing
- Month-end reporting
- Project accounting
- Invoicing
- Confidentiality
- Business professionalism
- Organizational skills
- Payroll administration
- Client relationship management
- Financial reporting
- Account reconciliation
- Regulatory compliance
- Audit coordination
- Meticulous attention to detail
- Benefits management
Professional Organizations Licenses
- Missouri Association of Tax Practitioners (Secretary, Vice President and President)
- Enrolled Agent
Timeline
Office/Accounting Manager
Contract Services Corporation
04.2021 - Current
Night Stocker
Hy-Vee
07.2020 - 04.2021
Home Care Provider
Self-employeed
01.2017 - 07.2020
Office Manager
Accounting Wizards
04.2016 - 01.2017
Controller
ACI Boland Architects
06.1998 - 03.2016
Tax Paralegal
Michael J. Messina, Attorney at Law
04.1990 - 06.1998
Accountant
Laurence Blair Accounting and Tax Service
07.1981 - 04.1990