Erin Haynes
Foristell
Summary
Dynamic Executive Assistant with a proven track record at Flat World Global Solutions, excelling in calendar management and event planning. Successfully organized charity events raising over $40K annually while enhancing employee engagement through recognition programs. Adept at vendor management and travel coordination, fostering strong relationships across all levels of the organization.
Overview
10
10
years of professional experience
Work History
Executive Assistant to: Founders/CEO/President, Office Manager
Flat World Global Solutions
O’Fallon
08.2021 - Current
- ~ Manage 15 calendars for all C-Suite Level Executives within the corporation
- ~Primary contact for all outside vendors and partnerships
- ~ Plan and organize Summer and Winter Sales Meetings for our Sales Team
- ~ Head up our philanthropic side, "Delivering Wishes," and plan a charity golf tournament which raises $40K+ annually
- ~ Plan and organize the annual employee recognition program "Leading with Excellence," voted on by employees
- ~ Winner of Leading with Excellence 2023
- ~ Assist HR in filling key mid-level positions
- ~ Event planning:
- - Employee appreciation week
- - Family Day
- - Christmas party for both St
- Louis and Chicago offices
- - Booking car services and hotels for ownership for personal and business travel
- ~ Manages all plant contracts, furnishings, and design elements for all offices
- ~ Booking C-Suite travel for Dormie Golf Events throughout the calendar year
- ~ Helping with contractors for redesign of office and office furniture
- ~ All supply ordering for out St. Louis and Chicago Offices
- Maintain 4 monthly expense reports through Concur
Underwriter
Lincoln County Farmers Mutual Insurance
St. Louis
08.2020 - 08.2021
- ~ Collaborate with both inside and outside resources to initiate new policy requests
- ~ Collaborate with both inside and outside resources for policy renewals
- ~ Generate, review and manage the process flow for new policy issuance
- ~ Training new and existing agents on quotes for new business
- ~ Maintaining standards of the insureds and agents with ongoing communication skills
- ~ Maintain and continuously update our management system
Executive Assistant to the President and the CFO, Office Manager
Trans States Holdings
06.2019 - 03.2020
- ~ Executive administration duties with serving as c-suite level confidential client liaison
- ~ Maintain a robust travel scheduled for both senior executives
- ~ Worked directly with c-suite level executives of all global airline carriers
- ~ Maintained all relationships with outside vendors
- ~ Organized annual employee appreciation activities events
- ~ Responsible for all budgetary elements with outside vendors
Legal Support Specialist/Executive Assistant to Vice President and General Counsel
Trans States Holdings
St. Louis
08.2015 - 06.2019
- ~ Executive administrative duties and high-level client liaison
- ~ Maintaining calendars, booking hotels, flight and meeting space
- ~ Drafting confidential documents for the courts
- ~ Administer all airline liquor license renewals
- ~ Coordinating with Mexico and Canadian Counsel for proper paperwork to fly in and out of the country
- ~ Working with Delta Airlines, American Airlines and United Airlines on codeshare agreements
- ~ Working with pilot and flight attendant unions on grievances and arbitrations
- ~ Several Human Resources driven projects as counsel has oversight of corporate HR
- ~Attended Ogletree Deakins Conference on Human Resource Best Practices
- ~Work with EEOC and resolving issues with employees at all levels of the corporation
Education
Certificate for Legal Secretary -
St. Charles Community College
01.2017
Beacon Program -
PBA Professional Beauty Association’s
01.2013
Class of 2010 -
The System, A Paul Mitchell Partner School
Springfield, MO01.2010
Ozark Technical Community College
01.2002
High School Diploma -
Springfield Catholic High School
01.2002
Skills
- Calendar management
- Event planning
- Vendor management
- Travel coordination
- Expense reporting
- Project management
- Office administration
- Conflict resolution
- Data analysis
- Time management
- Employee engagement
- Travel arrangements
- Human resources
- Mail handling
- Administrative support
- Scheduling
- Schedule & calendar planning
- Conference planning
Affiliations
- Leading with Excellence winner 2023
- Leading Delivering Wishes Golf tournament, aiding The Joshua Chamberlain Society for the past 4 years
- Raised over $100,000.00 for charity
Timeline
Executive Assistant to: Founders/CEO/President, Office Manager
Flat World Global Solutions
08.2021 - Current
Underwriter
Lincoln County Farmers Mutual Insurance
08.2020 - 08.2021
Executive Assistant to the President and the CFO, Office Manager
Trans States Holdings
06.2019 - 03.2020
Legal Support Specialist/Executive Assistant to Vice President and General Counsel
Trans States Holdings
08.2015 - 06.2019
Certificate for Legal Secretary -
St. Charles Community College
Beacon Program -
PBA Professional Beauty Association’s
Class of 2010 -
The System, A Paul Mitchell Partner School
Ozark Technical Community College
High School Diploma -
Springfield Catholic High School