AMANDA MARTIN
Blue Springs
Summary
Results-oriented professional well-versed in project coordination and process improvement. Known for driving initiatives that streamline operations and enhance productivity. Proven ability to foster teamwork and adapt to evolving project needs with focus on achieving objectives. Over 20 years of experience providing administrative assistance that effectively supports a company and their loyal client base.
Overview
18
18
years of professional experience
Work History
Project Coordinator
Burns and McDonnell
05.2022 - Current
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Public Benefits Assistant
PATHS Law Firm
12.2021 - 03.2022
- Meeting with clients and collecting data to assist with eligibility for filling Medicaid applications
- Handle confidential information on behalf of clients in an organized manner
- Fact checking and record keeping on behalf of the clients
- Collaborating directly with Attorneys to work on Medicaid claims, applications and RFI's
- Communicate with nursing homes business office personnel and Medicaid directly to make sure the correct data is collected for each client or patient
- Effectively communicate with the client, usually the spouse or an adult child as Power of Attorney, to make sure the correct information is gathered for the Medicaid Application and Division of Assets
Teacher Aide
Blue Springs School District
01.2021 - 12.2021
- Establish and enforce rules of behavior for children in their classrooms
- Manage classroom activities including lesson plans, play, breaks and meals
- Develop activities that are both fun and educational for the appropriate age group
- Effectively communicate with both children and parents
- Utilize listening skills to understand and adapt to the needs of each individual child as well as parents
Administrative Assistant
HNTB
11.2018 - 04.2020
- Sort and distribute incoming correspondence
- Schedule and coordinate meetings, appointments, and travel arrangements for Managers
- Maintain office supplies for department
- Assist in resolving any administrative problems
- Maintain electronic and hard copy filing system
- Submit and reconcile expense reports with supporting documentation and budget codes
- Work with other department assistants on special events and gatherings
- Assist in maintaining and organizing entire department, which includes kitchen area, supply room and conference rooms
Administrative Assistant II
Scout Investments/UMB
07.2011 - 09.2017
- Handle and sort incoming mail and responding to correspondence when appropriate
- Solely responsible for scheduling meetings with multiple Brokerage Companies and Clients; Coordinating the best fit conference rooms and equipment that may be needed
- Monitoring inventory, office stock and ordering supplies as necessary
- Answer and screen incoming phone calls, emails, and meeting invites for Portfolio Managers
- Responsible for new hire process for the Domestic Investment team
- Process monthly expense reports with supporting documentation and budget codes
- Solely responsible for handling all equipment and maintenance
- Set up weekly and monthly department meetings; work with other department assistants on special events and gatherings, assist with charity events
- Maintain and organize the entire department, which includes kitchen area, supply room and conference rooms
- Creating and modifying documents using Microsoft Office
- Organizing business travel, itineraries, and accommodations for Domestic Investment team
Area Administrative Assistant
RELS Valuation
10.2006 - 07.2011
- Responsible for maintaining and monitoring over 30 appraisers daily in 10 states within the Midwest Region of the United States
- Responsible for ensuring appraisers are compliant with Wells Fargo HVCC Guidelines
- Follow up with customer inquiries
- Create appraiser lead sheets for Regional Manager and facilitate inquiries
- Back-up for Regional Executive Admin and assist with any requests
- Prepare, format, coordinate and deliver client correspondence and contracts
Education
BUSINESS -
METROPOLITAN COMMUNITY COLLEGE
01.2001
Skills
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- Adobe
- Concur
- Expense Reporting
- Travel management
- Online research
- Typing speed 60-65 WPM
- SharePoint
- Dropbox
- Org charting software
- Detail oriented
- Calendar management
- Event planning
- Preparing emails
- Scheduling
- Greeting clients
- Understanding company policies
- Liaison between employer and clerical staff
- Administrative support
Timeline
Project Coordinator
Burns and McDonnell
05.2022 - Current
Public Benefits Assistant
PATHS Law Firm
12.2021 - 03.2022
Teacher Aide
Blue Springs School District
01.2021 - 12.2021
Administrative Assistant
HNTB
11.2018 - 04.2020
Administrative Assistant II
Scout Investments/UMB
07.2011 - 09.2017
Area Administrative Assistant
RELS Valuation
10.2006 - 07.2011
BUSINESS -
METROPOLITAN COMMUNITY COLLEGE
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