Alessandra Fais
Modena
Summary
Talented coordinator with strong interpersonal skills, positive attitude and able problem solver. Confident working alongside board-level executives. Resourceful and experienced professional with expertise in events management, travel coordination, customer service.
Detail-oriented team player with strong organizational skills. Able to handle multiple projects simultaneously with a high degree of accuracy and excellent time management.
Overview
13
13
years of professional experience
Work History
EA TO CHIEF RACING REVENUE OFFICE
Ferrari SPA
09.2023 - Current
- Work well in a team setting, providing support and guidance in events organisation such as car launches and activations of new partners
- Support paddock club activities in F1 races ensuring high quality service delivery
- Supervise & monitor Contract Management Process and ensure that deadlines are met
- Manage efficiently the diary, travels, expense notes of the Chief Racing Revenue Officer
- Manage communication with Prospects & Sponsors prioritizing activities and fostering strong working relationships
- Facilitate smooth project management by coordinating tasks among team members and monitoring progress towards deadlines
- Contribute ideas during strategy sessions which lead to improvements in overall efficiency of departmental processes
- Assist in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department
- Transcribe meeting minutes to support sales, business development and creative services.
EXECUTIVE ASSISTANT TO THE CEO
Ferrari SPA
01.2022 - 09.2023
- Managed the diary of the CEO, by anticipating needs and prioritising activities according to deadlines
- Streamlined communication between CEO and staff members through timely dissemination of information and accurate documentation
- Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience
- Managed confidential information with utmost discretion, safeguarding sensitive company data
- Collaborated with internal departments to support cross-functional initiatives, fostering teamwork and a unified corporate vision
- Served as the primary point of contact for both internal and external stakeholders, maintaining professionalism in all interactions
- Expedited decision making for the CEO by researching relevant information, preparing reports, and presenting findings concisely
- Enhanced executive's productivity by managing schedules, coordinating meetings, and organizing complex travel arrangements
- Improved workflow efficiencies by developing comprehensive filing systems for easy retrieval of critical documents
- Made valuable contributions to strategic planning efforts through research, data analysis, and insightful recommendations
- Updated spreadsheets and created power point presentations to support executives and boost team productivity.
BRAND EXECUTIVE ASSISTANT
Ferrari SPA
07.2018 - 12.2021
- Managed the diary, scheduled meetings and appointments of the Chief Brand Officer, anticipating potential challenges in daily operations and devising appropriate solutions to maintain uninterrupted workflow
- Booked travel arrangements to ensure timely arrivals and seamless experience to the director and processed travel expense notes and reimbursment
- Successfully contributed to the launch of new projects, such as the Ferrari Collection, The Cavallino Restaurant and important events with partners
- Played a key role in the organization of events as a problem solver and coordinator, supervised service activities such as catering, logistics, security
- Served as a liaison between departments to facilitate effective communication throughout the company.
EMEA MEETINGS SERVICES PROJECT MANAGER
MSD
10.2016 - 03.2018
- Contributed to the implementation of a Cross Country Program by performing ad hoc reporting analysis, monitoring KPIs, maintaining service level agreements with vendors and ensuring daily operations and longer-term projects were timely finalised.
EMEA MEETING SERVICES - STAGE
MSD
10.2015 - 10.2016
- Managed the day-to-day execution of projects implementation through the planning and the usage of project management tools
- Referent point of the markets for the development of action plans, providing them with training sessions to address gaps and minimize exposure to contractual risks.
STATION MANAGER
Noleggiare - Costa Smeralda Airport
11.2014 - 09.2015
- Enhanced revenue through the selling of additional insurance coverage, leading and encouraging the team in surpassing sales goals.
TOUR OPERATOR AGENT
Tritt- Case in Sardegna
01.2012 - 10.2014
- Fostered the company’s business through the identification of potential hotel.
TRIATHLON EVENTS ORGANISER
Island Group sas
10.2013 - 08.2014
- Responsible for all aspects of events management especially for ensuring high quality services to athletes and maintaining communication with stakeholders and sponsors.
Education
M.D. - Economics And Marketing
Università Cattolica Del Sacro Cuore
01.2013
M.D. - Diplomacy
Alma Mater Studiorum Bologna University
03.2011
Summer School - Russian Studies
Ruden University - Mosca
08.2009
Bachelor of Science - International Relations And Affairs
Università Di Sassari
04.2008
Erasmus - Economics
Utrecth University
07.2006
High School Diploma -
Liceo Classico G. Asproni Nuoro
06.2004
Skills
- Plannnin & Organising
- Resilience
- Perseverance
- Project management
- Interpersonal skills
- Problem solving
- Result Oriented
- Self – confident
- Empathy
- Word, Excel, PPT, Project Charters, SAP, Social Network
Languages
Italian
Bilingual or Proficient (C2)
English
Advanced (C1)
French
Elementary (A2)
Russian
Elementary (A2)
Hobbies and Interests
- Travel
- Dance
- Fitness
- Talk shows
- Novels
Timeline
EA TO CHIEF RACING REVENUE OFFICE
Ferrari SPA
09.2023 - Current
EXECUTIVE ASSISTANT TO THE CEO
Ferrari SPA
01.2022 - 09.2023
BRAND EXECUTIVE ASSISTANT
Ferrari SPA
07.2018 - 12.2021
EMEA MEETINGS SERVICES PROJECT MANAGER
MSD
10.2016 - 03.2018
EMEA MEETING SERVICES - STAGE
MSD
10.2015 - 10.2016
STATION MANAGER
Noleggiare - Costa Smeralda Airport
11.2014 - 09.2015
TRIATHLON EVENTS ORGANISER
Island Group sas
10.2013 - 08.2014
TOUR OPERATOR AGENT
Tritt- Case in Sardegna
01.2012 - 10.2014
M.D. - Diplomacy
Alma Mater Studiorum Bologna University
Summer School - Russian Studies
Ruden University - Mosca
Bachelor of Science - International Relations And Affairs
Università Di Sassari
Erasmus - Economics
Utrecth University
High School Diploma -
Liceo Classico G. Asproni Nuoro
M.D. - Economics And Marketing
Università Cattolica Del Sacro Cuore
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